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3GU help

This page is under construction and will contain guidance on the use of the 3GPP Ultimate Portal (3GU).

  

Contents[Hide]
 

 


 

Which browser?

The 3GPP Ultimate Portal (3GU) works best under the Chrome browser.

With Firefox, there is a minor problem with downloading Excel files (eg for tdoc lists) which must be saved to disk rather than opened directly.

With Internet Explorer, certain fields do not appear in the pop-up windows.

The interface has not been fully tested with any other browsers. Therefore you are strongly recommended to use Chrome, and to set Chrome as your default browser (so that this browser is also used by your computer for pop-up windows spawned from the main window).

 

Logging in

You can obtain most information without logging in to the 3GU portal. However, some important functions such as allocating and uploading TDocs or draft Specs can only be done when logged in using your ETSI On-Line (EOL) account credentials. The access rights you get when logged in depend on your function in 3GPP. The following roles are defined, and these are listed in order of increasing rights:

  • delegate : can see details of Release milestones, can reserve numbers for most types of TDoc and upload those TDocs.
  • rapporteur : a delegate who also has the additional ability to reserve TDocs of type "draft TS" and "draft TR" for Specs of which he is the rapporteur (assuming those specs are still in draft mode, not yet under change control).
  • MCC member : can create meetings and configure meeting details and import post-meeting TDoc lists.
  • MCC work programme manager : can upload new versions of the 3GPP work plan.
  • MCC specification manager : can manage many aspects of data stored in the portal's databases, including the allocation of formal TS and TR numbers to new Specs.

If you are new to 3GPP, but have registered to participate in a meeting, you should normally have automatically been allocated a username and password. Log-in credentials will be allocated to bona-fide representatives of

  • 3GPP Individual Member organizations
  • Organizational Partners
  • Market Representation Partners
  • Observers
  • ITU representatives
  • Guest organizations

Such organizations are listed in article 4 of the 3GPP Working Procedures.

If you believe that you should have been automatically allocated an account on the 3GU portal, but do not know your credentials, in the first instance click on the link "Forgot your password?" just below the login button, and follow the instructions. If you are certain you have not yet been given an account, click the link "Sign Up" instead, and again follow the instructions. Your account credentials are persistent, and will only be revoked if you leave your employer or This email address is being protected from spambots. You need JavaScript enabled to view it. you no longer need an account.

 

The top row menu

The right-hand section

The top row menu is largely self-explanatory.

The Home button has submenu options to take you to the home page of either the portal or of the 3GPP web site (www.3gpp.org).

The Directory button takes you to the persons directory on the ETSI portal, where you can search for professional contact details of delegates and others having a person record in the ETSI database. You will have to log in there again to use the directory service: use your EOL credentials.

The Browse FTP button takes you to the top level folder of the 3GPP FTP file server (using HTTP). From there you can navigate to the desired subfolder.

The left-hand section

The "Technical Body" selector (default value "All TSGs") on the far left allows you to customize what 3GU displays to you by limiting output to 

  • All groups (the default setting)
  • A single TSG plus its subtending working groups and ad hoc groups; or
  • A single TSG plenary only; or
  • A single WG only; or
  • Any combination of groups (custom setting).

For this purpose, the PCG and the OP group are treated as if they were TSGs.

The TB selector governs the data with which 3GU presents you in the indiviual function tabs below, and enables you to restrict the listings to just the group(s) which interest you.

NOTE: If you are puzzled by the data that 3GU provides you with, first check the setting of the TB selector.

 

The operations tabs

General

All information is requested from, and provided by, 3GU in one of the tabs

  • Meetings : gives access to all meeting-related information, with links to the registration page, list of registrants / participants, TDoc list, etc. MCC users can also, via this page, configure certain parameters of the meeeting, such as the TDoc number range, the reservation time window, the upload-by date, the agenda, and so on. You may reserve TDoc numbers for a given meeting from this tab, and may also upload tdocs here.
  • TDocs : gives access to a list of TDocs pertaining to particular groups or meetings. You can also upload TDocs already reserved via the Meetings tab here.
  • Change Requests : gives access to a list of CRs pertaining to a given Spec. Also allows MCC personnel to assign CRs agreed or endorsed by their working group to CR Packs to be treated by the following plenary TSG meeting.
  • Liaison Statements : gives access to a list of either incoming or outgoin LSs pertaining to a given meeting. The data is based on TDocs of type "LS in" or "LS out".
  • Releases : lists the 3GPP Releases together with their status and principle milestone dates; a restricted amount of data is available to users who are not logged in. The MCC specifications manager can create new Release entries and modify esisting Release records.
  • Work Plan : gives access to the work plan, providing an on-line view of the data contained in the master MS Project file, which is also available in Excel.
  • Specifications : gives access to the details of 3GPP TSs and TRs. MCC personnel can enter details of new Specs created as a result of TSG-level approved work items. The MCC specification manager can allocate formal Spec numbers to newly created Spec records.

The lists provided in certain tabs can be downloaded as an MS Excel file for more convenient off-line analysis and manipulation.

Each tab has a search box near the top, above the list area. This allows filtering of the data presented. Remember that the TB selector at the top left of the portal window also affects the data you obtain. If the search box is hidden, click the down-arrow icon to the right of the search box header to reveal it.

On some tabs, a chain-link icon appears at the left of the search box header. This allows the user to create a short URL to the data currently displayed on the tab in question by copying and pasting this into other web pages, Word documents, emails, etc.

 

Common operations for delegates

Register for a meeting

If you have an EOL account, ensure you are logged in. Select the meetings tab. Scroll if necessary to the meeting of interest.

Hint: If you cannot see the meeting you are looking for, modify either the TB selector or the start/end dates of the meeting window in the search box.

Click on the meeting identity in the Meeting column to open a new page giving details of the meeting. Click the link Registration to take you to the 3GPP Meeting Registration page.

On the Registration page you will see that the meeting of interest is checked. At this stage, if you wish, you can add further meetings by setting the check box against each, Enter either your eol account credentials or, failing that, your email address, and click Register. 

If you (correctly) entered your EOL credentials you will be taken directly to the next page, "Instructions".

If you do not have an EOL account, or have forgotten your username or password, enter instead your email address and click Register. If the registration application can identify you from your email address, it will take you to the "Instructions" page.  At the top of this page will be a link "Update my personal information" which takes you to the Directory where you can modify some (but not all) of your PERSON record coordinates. Since the Directory is on an ETSI server rather than a 3GPP server, you will have to log in with your EOL account to access your details, so only use this link if you have suddenly remembered your EOL credentials! Having been successfully identified, you may proceed to the next step of the registration process, the "Instructions" page.

If the registration application cannot find a PERSON record with a matching email address, you will be taken to a page where you can enter all your contact details, and a PERSON record will automatically be created for you. You will not automatically be awarded an EOL account: we will contact you by email to verify the details you have supplied. Nevertheless, if you are employed by a 3GPP member organization, you may now return to the registration process.

On the "Instructions" page, you must indicate the capacity in which you will participate. The radio buttons will indicate the type and identity of the organization you will represent at the meeting. If you represent an Individual Member organization - the most common case - your employer organization will be shown together with the Organizational Partner it belongs to.

Note: if this page shows an organization other than your employer, you must correct this: either This email address is being protected from spambots. You need JavaScript enabled to view it. with details of your new employer, or correct this data yourself via the Directory link on the 3GU portal main menu. Any change of employer implies cancellation of your EOL account: you will have to request a new one.

It is possible to participate in a 3GPP meeting representing an organization other than your employer. To do this, on the Instructions page, choose the appropriate OP from the upper drop-down list and the appropriate Individual Member from the lower drop-down list in the "Status of Represented Membership" area of the page. For example, this can legitimately be done if you are an independent consultant working on behalf of a 3GPP Individual Member, or if you wish to represent a sister company within the same group of companies as your employer.

Warning: If you choose to represent an organization other than your employer, an email will be automatically sent to the official contact person of the organization you select, giving that personn the right to challenge your right to represent the organization. This email is copied to the MCC project manager, secretary of the group in question.

If you have chosen to register for two or more meetings at the same time, you will have a separate set of controls for each meeting.

When all data is entered, type the security code at the foot of the page, and click "Submit Registration".

You will be redirected to a registration confirmation page, which will indicate the meeting or meetings for which you have been registered. There is a link allowing you to de-register if you so wish (for example, you have inadvertently clicked the wrong meeting).

You will also shortly receive a registration confirmation email for each meeting. It is important that you retain these emails, because they carry important information which you will need during the meeting:

  • a link to a page where you can print your badge
  • a token which you must use to confirm your presence at the meeting (see next bullet)
  • a link to a page on the local meeting server where you must enter the token mentioned in the previous bullet - you are advised to copy and paste it into the box on the page

 

Reserve a TDoc number for a meeting

Log in ! You must log in to the portal before you can reserve a TDoc number.

Select the "Meetings" tab and identify the meeting to which you contribute: you will need to use the icons on the right hand side of the line for this meeting.

Individual TDoc

To reserve a single TDoc number, use the C ("contribute") icon on the line for the required meeting. A pop-up window will open requesting details (meta-data) for your TDoc. Some details will be mandatory (for example, TDoc type): these fields are identified by a red asterisk *. Other fields (for example, abstract) are optional, but you are encouraged to supply as much information as you can, to help other delegates decide whether they need to study your TDoc once you have uploaded it.

You can either create a brand new TDoc, or base your TDoc on a previously reserved one. Typically, you would use the latter option when revising a TDoc to save having to type in all the meta-data again.

New TDoc based on an existing TDoc

Check the box "Is revision of" and type the original TDoc number in the adjacent box. Click "Prefill": 3GU will fill in most of the remaining fields with identical meta-data to that of the original TDoc. An exception is the "Contact" field, which will show you rather than the person who reserved the original TDoc. You can choose to accept the meta-data that 3GU has offered, or you can change it as necessary. For example, you might want to change the Release to create a mirror CR, or to add additional Source companies. When you are satisfied that the meta-data is correct, click the "Reserve" button. Operation continues as described below under "Original TDoc".


In the case of a tdoc of type Change Request based on an earlier CR, 3GU will retain the same CR number but provide a new CR revision number. Note that the revision number may not be a simple increment of that of the CR you are revising: it is possible that other revisions of that CR have already been created.

Important: although 3GU will not prevent you from doing so, it is considered very poor etiquette to make a revision of a Change Request which was created by a company other than your own!

Brand new TDoc

Brand new TDoc

If you are not basing your new TDoc on a previous one, obviously you will have to enter all the necessary meta-data from scratch. Ensure you supply data for at least the mandatory fields, and bear in mind that 3GU will enable or disable some fields, or even display new tabs as a function of the chosen TDoc type. It is thus advisable always to choose the value of the "Type" field first.


When you have entered all the necessary data, the "Reserve" button will change from grey to green to indicate that it is enabled.

Hint: if you believe you have entered text in all mandatory fields, but the "Reserve" button is still disabled, check that you have filled in the mandatory fields on any supplementary tab (e.g for CRs, the Category field).

When you click "Reserve", 3GU will allocate a new TDoc number, and will display it in the top right of the pop-up window (where previously was displayed "Not yet reserved"). Be sure to make a note of this number! Also, if your TDoc is of type "Change Request", 3GU will have supplied a CR number and a CR revision number: look at the second tab, and make a note of these values too.

A note on Liaison Statements

Incoming liaison statements (type "LS in") can only be reserved by MCC users.


However, any user can reserve an outgoing liaison ("LS out"). Be sure to fill in the meta-data on the second tab on the pop-up window to ensure that the LS reaches its intended destination.

TDoc cover sheet download

When you successfully reserve a new TDdoc (either original or revision), in addition to providing you with the new TDoc number (and CR number and revision, if appropriate), 3GU will show an icon on the TDoc reservation pop-up window allowing you to download the cover page for your tdoc, with all the relevant data already filled in. This will save your having to type it in yourself, so you are strongly encouraged to use the file which 3GU offers you!

Note: at present, 3GU only provides the downloadable TDoc cover page for TDocs of type "Change Request". A later issue of 3GU will provide the cover page for other TDoc types too.

Bulk TDoc reservation

If you have a number of TDocs to provide to the same meeting, you can perform a bulk request. Download the Excel spreadsheet and fill in one line for each TDoc desired.

Note: The Excel file is the same format as that used to download the full TDoc list for a given meeting, and indeed the same as that used by MCC members to upload a full or partial TDoc meeting during or after a meeting. However, depending on the precise application, different columns will be hidden. For example, it is not useful for a user performing a bulk TDoc request to fill in the column for TDoc status; therefore the template file for this purpose has this column hidden.

The data you provide on each line in the bulk request file is a function of the TDoc type: for example, for a TDoc of type "Change Request", it is mandatory to supply the Specification number and the Release number, as well as one or more Work Item codes (separated by commas). For some TDoc types, some fields are optional: in some cases, if you leave them blank, 3GU will itself supply a default value. For example, for a TDoc of type "pCR", if you leave the version field blank, 3GU will assume the pCR is to be written to the latest available draft version of the Specification.

Once you have filled in the Excel form, save it and then drag it to the drop zone of the pop-up window (or browse to and select it); click "upload". 3GU will analyse each line you have supplied and will report any errors (typically, missing mandatory fields or invalid values in fields). You must correct these lines and repeat the upload process. Your newly allocated TDoc numbers (and CR numbers) can be found in the TDoc tab on the portal (choose the correct meeting to display them) or by downloading the Excel file of the whole TDoc list.

You cannot request a revision of an existing TDoc using the bulk request method.

Change details (metadata) of a TDoc

It may so happen that, having reserved a TDoc number, you wish to change some of the meta-data recorded in the 3GU database. To do this, find the TDoc in question on the TDoc tab or in the downloaded Excel TDoc list, and click on the hyperlink to open a pop-up window for that TDoc. Click "Edit" to allow access to those fields it is legitimate to change. There will be some fields you cannot change - for example, a CR number or revision.

Click "Save" to commit your revised data.

Note that if you have already uploaded the TDoc (see below), it is not possible to make changes to the meta-data. If you need to do this for a TDoc which is already available, ask your MCC support officer to do this. (And he will do so if the change is legitimate!)

Upload a TDoc number for a meeting

Once you have reserved a TDoc number, you should obviously create it (using the cover sheet pushed to you by 3GU if possible, or the blank template prepared by your MCC support officer). Your TDoc may consist of just a single Word file, or of an arbitrary number of files of different types. You should restrict yourself to file types which are likely to be readable by software commonly in use within 3GPP, such as Word, Excel, PowerPoint, plain text, etc. Guidance on supported software can be found in the 3GPP TS drafting rules, TR 21.801. If there are two or more files comprising your TDoc, ensure you name one of them so it is readily identifiable as the cover page or main file.

Now put all your files - even if there is only one - into a single .zip file, and name that file according to the naming convention stipulated in the 3GPP Working Procedures, artile 34. This is important: 3GU will reject an incorrectly named file!

Now navigate to either the Meetings tab or the TDocs tab on the 3GU portal and click on the button "Upload TDoc". A pop-up window will appear. Drag and drop your tdoc zip file to the drop zone, or browse to and select it. Click "Upload". You do not have to specify the meeting your TDoc is targeted at: 3GU will upload it to the correct folder on the file server by analysing the filename. 3GU will record the date-and-time each TDoc is uploaded and record this in its database. This date/timestamp is visible in the downloaded Excel file of a meeting's TDoc list, and serves as a means of detecting whether a given TDoc as been uploaded or not, and if so whether it should be classified as "late". (Some groups will relegate "late" TDocs to the end of the meeting and there is a risk they will not be treated.)

Note that you can drag and drop several TDoc files and upload them all at the same time. And because 3GU distributes then to the correct meeting folder as a function of their file name, you can even upload TDocs for more than one meeting in a single action.

In 3GU version 1.2, there is no plausibility checking done on a TDoc at upload time. However, in a future version, 3GU will examine the TDoc's cover page and compare its content with the meta-data stored in its database at TDoc number allocation time. If there is a mismatch, 3GU will refuse to upload the TDoc, and will request the user either to correct the TDoc to align it with the meta-data, or to correct the meta-data to align it with the TDoc.

Once you have uploaded a TDoc, you can no longer change the meta-data pertaining to it.

Obtain a list of TDocs for a meeting

There are two ways of obtaining a TDoc list, both involving clicking an icon to the right of the meeting line:

  1. Click on the list icon
    This will open a new 3GU tab in your browser and present a list of TDocs associated with the meeting. You can click on the heading of some of the columns to re-order the list. In the top right of the tab, above the search box is an icon which will result in an Excel file of the TDoc list being pushed to you. (Exactly how this is presented depends on the browser you are using.)
    On this TDoc tab, you can modify the results using fields in the search box. For example, you can build a composite list for several meetings, or restrict the list to show only TDocs of a particular type, or which are in a particular status.

  2. Click on the "TDoc" icon
    This will result in 3GU pushing an Excel file to you as in item 1 above.

Download all the TDocs for a meeting

You are strongly encouraged to download all TDocs for a meeting to your own PC, rather than open them directly from the public FTP server or from the local meeting server. Ideally, do this in advance of the meeting, and avoid downloading everthing just as the meeting is started. Of course, you can collect any late arriving TDocs as they arrive, as needed, or in batches. In the long run, this approach reduces the load on the server and ensures that you have rapid access to the documents you need when you need them.

You can click the FTP icon against a meeting to see all the available TDocs, but using a browser, you can only download them to your own PC one at a time. This is very tedious for more than a handful of TDocs.

A much preferable method is to use an FTP client on your PC to download all files at once. Many free or paid-for FTP clients exist (Filezilla, FTP-Pro, ...). If your organization's IT policy does not permit you to install such a client, you can also use the built-in features of Windows: simply open Windows Exporer / File Manager or a similar programme, and in the address bar type ftp://ftp.3gpp.org. Using either method, navigate to the meeting folder of interest and choose where to put the files on your local PC. Then select all files of interest, and click the "to my PC" arrow, or drag and drop them to your chosen folder, depending on the user interface of the chosen tool.

For larger meetings with many hundreds or even several thousand TDocs, this is the only practical way to download TDocs to your own PC.

Obtain a list of Specs

Warning: the list you obtain is influenced by the Technical Body selector at the top of the window!

Click on the Specifications tab and complete the search box to limit the list to just the Specs you need. Note that, contrary to intuition, if you do not click any of the technology boxes, you will get Specs relating to all 3GPP technologies, not none. The same applies to the other groups of check boxes. Click Search to produce the list.

To the right of each listed Spec is a group of icons. The "Spectacles" icon will give you a pop-up window containing the details of an individual Spec. This pop-up is basically the same as you get if you reserve an individual TDoc according to the procedures above. If you are recorded in the TDoc's metadata as being the "contact person" for the TDoc, and you have not already uploaded it (see above), there will be an enabled "Edit" button which will allow you to change some, but not all, fields. Refer to "Changing details of a doc" above.

Obtain a list of CRs for a Spec

There are several methods to obtain lists of CRs.

In the search box of the "Change Requests" tab, enter the spec number of interest. You can set additional filters (work item code, meeting, ...) to restrict the search if you wish. Clicking the Search button will yield the specified result. By default, CRs for a given spec are listed in decreasing numberical order (i.e. most recent CR first).

On the General tab of a Specification home page, click the CR icon to obtain a complete list of CRs for that spec.

On the Versions tab of a Specification home page, click the CR icon next to a particular version of the spec to obtain a list of CRs which caused that particular version to be created. Note that if you hover the cursor over this icon rather than clicking it, a roll-oever text box will appear listing the specs in question.

Obtaining a list of CRs pertaining to a work item

If you know the precise work item code you are interested in, you can obtain such a list directly from the Change Requests tab of the 3GU portal by simply entering the work item of interest. You can specify the work item code, its title, or its unique id number; 3GU will present a list of items, and you must choose one. But you may repeat the work item choice several times to make a powerul selection of several work items. Clicking Search will yield a list of specs and CRs.

Alternatively, you can approach the task via the Work Plan tab of the portal. Again, specify the work item of interest. You can speed up the search by entering other parameters into the selection box. Clicking Search may reveal a number of work items. Click on the spectacles icon of the chosen item (in this approach, you can only select a single work item). The home page for that Work Item opens, and on the Related tab you can click through to obtain a list of related Change Requests. Notice that there is also a link here to obtain a list of Specs which were directly created as a result of this Work Item. The lists obtained from these two links are likely to be more accurate than the speculative information provided directly in the WID TDoc, since they are based on actual data associated with Specs and with CRs.

 

 

 

Common operations for rapporteurs

Upload a draft version of a spec for which you are the rapporteur

Reserve a tdoc of type "draft TS" or "draft TR" for a spec for which you are the rapporteur 

 

Common operations for MCC personnel

Create a new meeting

Declare the agenda for a meeting

Configure the document set for a meeting

Manage TDocs for a meeting

 

Common operations for MCC work plan coordinator

Upload a new version of the work plan

 

Common operations for MCC specifications manager

Allocate a number to a new Spec

Promote a spec to the next Release

Inhibit promotion of a spec to the next Release

Force OP transposition for a spec

Promote all unchanged specs from Release N to newly frozen Release N+1

 

Frequently asked questions (FAQ)

Where can I find a list of TDoc types and their meanings?

What are the meanings of the TDoc status values?

 

 

 

 

 

 

 

 

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